ACCOUNTING CLERK

Accounting Clerk

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General description

The Accounting Clerk is primarily responsible for securing revenue by verifying and posting cash receipts, undertaking the payment of all creditors, generating customer invoices, processing all vendor invoices, and resolving discrepancies in an accurate, efficient and timely manner. The Accounting Clerk will report directly to the Accounting Lead.

Key responsibilities

· Daily upload and application of payments received from customers;

· Daily upload, processing and application of vendor invoices and payments;

· Maintain customer and vendor master files;

· Research and resolve payment/cash receipt discrepancies;

· Ensure customers adhere to credit policies and payment terms;

· Monitor recurring payables for consistency;

· Process, post and apply credit requests and return authorizations to invoices;

· Prepare and send customer statements;

· Request and review vendor statements for existence, completeness and accuracy;

· Preparation of bank reconciliations;

· Monitor customer account details for non-payments, delayed payment, other irregularities and contact customers as needed;

· Codes invoices to the appropriate GL accounts and calculate all tax liabilities;

· Reconcile invoices with receiving documents and purchase orders, for accuracy and proper approval;

· Ensure timely review and approval of invoices by colleagues throughout the organization;

· Review and process daily AR/AP mailbox requests;

· Work with departments throughout the organization and be a key resource for continuous process improvement;

· Assist Accounting Lead with preparation of KPIs and required reports;

· Assist Accounting Lead with audit and budget requests;

· Assist Accounting Lead with credit limit review and coordination with third-party credit insurance provider;

· Monitor tax exempt certificates;

· Assist with ad-hoc projects as requested.

Skills required

· Fluency in English

· Proficient in Microsoft Excel

· Analytical skills

· Ability to work in team environment

· Verbal communication and customer service skills

· Problem solving skills

· Detail oriented

· Adaptable to change

Experience

· Associate's degree in accounting or business preferred

· Minimum of 1 to 2 years of experience in accounting preferred